Job Description

Corporate Paralegal

Responsibilities:

• Corporate Functions:

• Enter operating agreements, by-laws, meeting minutes, resolutions, written consents in a central document repository; furnish to appropriate parties.

• Attend designated committee meetings and prepare official records of minutes.

• Attend board meetings and prepare official records of minutes.

• Maintain official officer listings and corporate delegations of authority in the central document repository.

• Update changes in officer authority in the appropriate company records.

• Verify, prepare, and maintain Certificates of Officer Authority suitable for submission to companies, municipalities, and governing districts.

• Verify, prepare, and maintain Certificates of Board Resolutions and Approvals.

• Verify, prepare, and maintain Written Resolutions for officer appointments, elections, and approvals.

• Confirm signature blocks for team members.

• Serve as a resource for and assist with board packages, as needed.

• Track and maintain the creation of entities, name changes, dissolutions, foreign qualifications, and changes in governance, updating the central document repository in a timely manner.

• Maintain a shared folder and spreadsheet updated with all new entities; report additions on a quarterly basis.

• Provide lists of entities scheduled for dissolution; follow up and enter information in the central document repository.

• Proofread organizational agreements for accuracy prior to execution.

• Maintain a summary spreadsheet of all board of managers and committee actions; furnish updates after each entry.

• Provide team members with information for requesting bonds. With that information, prepare bond requests. Submit all requests for bonds to the bonding company. Maintain a real-time spreadsheet of current bonds, release letters, and riders. Save the spreadsheet monthly and maintain copies of all bonds, riders, and release letters.

• Monitor a designated service for legal actions or threatened legal actions. Review complaints, answers, claims, requests for discovery, etc., upon receipt. Draft summaries of legal actions for monthly legal reports.

• Prepare equity award agreements and co-investment subscription agreements for participant execution. Circulate to participants, furnish participants with executed copies, and file the executed documents in the appropriate HR folders.

• Process external requests for information and research received via the website or external legal counsel.

JOB REQUIREMENTS AND QUALIFICATIONS

Education and Experience

Minimum:

• Paralegal Certification and/or 5 years demonstrated experience in applicable state real estate law, corporate functions, and document preparation.

• Excellent computer skills using standard office software (e.g., Outlook, Word, Excel).

• Ability to establish and maintain good working relationships with colleagues and legal counsel.

• Professional demeanor.

Desired:

• Paralegal Certification.

• 5+ years of paralegal experience.

• Notary Public status.

Job Tags

Similar Jobs